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Thankfully, Office 2011 for Mac can help you fix most spelling errors. Don’t let that make you think you don’t have to do any checking of your own, though, because even Microsoft Word’s advanced grammar checker can’t tell when to use there,they’re, or their.
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A red squiggly line under the misspelled word indicates a spelling error. You can rectify such errors by right-clicking the word and then choosing the correct spelling from the resulting contextual menu. With the same procedure, you can also get help with grammar by Control-clicking or right-clicking words with green squiggly lines in Microsoft Word. Office also has AutoCorrect, which fixes spelling errors for you while you type.
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Even with all the squiggles, you might accidently overlook an error. A good idea is to always run the spell and grammar checker before you share a document with someone. The most common way to fire up the spell and grammar checker differs depending upon the application you’re using:
In Word, use any of these methods:
Choose Tools→Spelling and Grammar.
Select some text or click a squiggle and then press Option+F7. Choose spelling or grammar from the contextual menu.
Click the book at the bottom of the window.
Notice that Word has both spell and grammar checking, but other Office applications have only spell checking.
In Excel and PowerPoint, choose Tools→Spelling.
In Outlook, choose any of these methods:
Choose Edit→Spelling and Grammar→Show Spelling and Grammar, or press Command-Shift-semicolon.
Choose Edit→Spelling and Grammar→Check Document Now, or press Command-semicolon to advance to the next flagged mistake without using the dialog.
In the Message Compose window, select the Options tab of the Ribbon, and click the Spelling button to display the Spelling and Grammar dialog.
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With Office 2011 for Mac, you can check spelling and grammar in languages other than English. Word 2011 for Mac comes with foreign-language dictionaries such as Czech, French, Russian, and more. The default dictionary determines which language’s proofing tools Word uses for spelling and grammar.
You can change Word’s default language dictionary:
Choose Tools→Language.
The Language dialog opens, and you see a list of languages.
Select the new language to use and click the Default button.
Click Yes to change Word’s default spelling and grammar checking language to the language you selected.
Click OK to close the Language dialog.
There may come a time where you want to use a different language for only a portion of your document. You can also use the Language feature to change the language of just the selected text:
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Select a word or passage in the text.
Choose Tools→Language from the menu bar.
Select a language to use.
Click OK to close the Language dialog.
Choose Tools→Spelling and Grammar.
The selection will have a different spelling and grammar language applied to them and will be checked against the proofing tools for the language selected using the Language dialog. The rest of the document will be checked against Word’s default spelling and grammar language.
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Making these modifications to the Language setting doesn’t change the language that’s used for the Office interface. If you want the entire Office interface to be in a particular language, you have to purchase and install an Office version that’s customized for the particular language you want to use.