Microsoft offers runtime versions of Microsoft Access so you can create database applications in MS Access and distribute them to non-Access owners. The runtime version allows your users to use your databases without purchasing their own license of Access/Office.
The Microsoft Access Runtime version differs from the retail version in several ways:
- All design-related user interfaces are either removed or disabled
- Database and macro windows are hidden
- Filter By Form, Filter By Selection, and Advanced Filter windows are hidden
- This means your users only use the forms and reports you create and do not work directly with the tables, queries, etc.
- Users cannot create their own Microsoft Access databases or modify the object designs in the database(s) you give them
- There is no Design View. Your users cannot modify your objects including queries and reports.
- The VBA editor is not included. Your users cannot view or modify module code.
- They can view, add, edit, and delete the data in your database
- Special Keys such as Ctrl+Break, Ctrl+G, Shift key when opening the database, and other keys to modify objects or code are not available
- Microsoft Office features such as spell checking are not included. Note that spell checking is available if the user has that version of Office installed.
- Crashes in your VBA code are not handled. Make sure you implement error handling throughout your application.
- No Access help file
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Make Sure You Have Error Handling for Runtime Distributions
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Because users of the runtime version do not have the design surfaces, it's important that any MS Access application you distribute with the runtime has a robust global error handler in place for all procedures. Otherwise, unexpected errors will cause your application without recourse. The Debug dialog is not available with a runtime deployment.
For more details on error handling read our papers on:
In earlier versions of Microsoft Access, you needed to purchase a special developer version of Access to receive the runtime version and other related resources. Since MS Access 2007, Microsoft has distributed the runtime versions for free. You can download them from here:
Office 365 and Access 2019 Runtime (released January 2019)
Microsoft Access 2016 Runtime (released December 4, 2015)
Microsoft Access 2013 SP1 Runtime (released April 22, 2014)
Original Microsoft Access 2013 Runtime no longer available for download
- Microsoft Access 2010, Service Pack 2 released July 18, 2013 (KB Article KB2687444)
- Original Microsoft Access 2010 Runtime (released May 10, 2010)
Free Microsoft Access 2007 Runtime (released April 28, 2009)
Older versions of Microsoft Access
The runtime versions of Access 2003 and earlier were not free.
- For Access 2003, get the Office Developer Extensions for Office 2003
- For earlier versions of Access, get the Office Developer Toolkit
Given the deprecation of many features in Microsoft Access 2013, we recommend distributing the Microsoft Access 2010 runtime rather than 2013 in most cases.
As the developer, you have the full version of Microsoft Access to create your database application. Rather than have a different machine to test how your application behaves with the runtime version, Microsoft offers a way to run MS Access in runtime mode. Read our paper for more details:
Launching Microsoft Access with your database is similar to the way you would do so with the regular version of Access. Simply launch the msaccess.exe followed by the name of your database. Your database should launch with an Autoexec macro or have a startup form defined. Without it, nothing will appear as the runtime version does not expose the database container to users.
Here's a history of all the Microsoft Access major version releases, service packs, and recent updates with a summary of enhancements, deprecated features and other changes.
Our custom software development team has extensive experience creating Microsoft Access solutions that are deployed to users around the world using the Access runtime version.
Total Access Startup for Deployment
In conjunction with our Total Access Startup program, application deployment can be managed and updated centrally.
RemoteApp and Terminal Services to Eliminate User Installations
We also have experience using Terminal Services and RemoteApp to support users over the Internet to run Access applications without having to install Access on their local machines. By hosting the Access application in a secure data center, Mac users and other non-traditional Access users can run your Microsoft Access application from their device.
Consulting Services
Contact our Professional Solutions Group for details.
Known for being a database management program, Microsoft Access is designed to make it easier to use database-related web apps. Users can access them through SharePoint and select the type of template that they want. Once a template is chosen, Microsoft Access automatically creates a database structure, command interface and navigation. If the created template is not enough, users can add in new types of data and edit the template.
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Features
In recent years, Microsoft has changed the program so that it is completely compatible with SharePoint. From the Welcome screen, users can easily make templates and collaborate with colleagues. All of the design features of Microsoft Access are designed to make it simple to collaborate online. It can also be used offline for local databases.
The changes to Microsoft Access now make it impossible to use Query designs like the pivot table and pivot chart. The Upsizing Wizard is gone as well. Many of these features were not used frequently in the 2010 version, so Microsoft decided to remove the tools instead of improving them.
The current version has an interface that is similar to the older one, but it has a sleeker design. This new interface uses the hotkeys and toolbar for data creation. Ultimately, the look of the apps will depend entirely on the chosen template. The main tools included in the app are the form, query and table. Additional menus offer access to features within Access and SharePoint.
Microsoft Access is made to make it easy to share a database with co-workers, friends and colleagues. While online, users are connected to SkyDrive for easy file sharing and editing. When disconnected from the cloud, it can be challenging to edit data offline. Once the user reconnects to the cloud, they have to upload any changes for the database to adjust.
How It Works
Many of the templates on Microsoft Access look like Outlook.com. The entire app is color coordinated to make it easier to find notifications and key menus. Even when working on a complex project, the program functions quickly and smoothly. It can be opened in a default web browser like Chrome, Internet Explorer and FireFox.
Pros
- Access lets you use SharePoint
- Simple to use
- Templates are easy to create
- Database and form developer can be simply modified
- Excel and Access 2010 files are easy to import in Access 2013.
Cons
- The Upsizing Wizard and some query designs are gone
- Does not scale for multiple users
- Limited third-party options
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- Slows down when the database or files are too large
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- Does not focus extensively on traditional databases